3 Principles for a better, more efficient life

Productivity Principles
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Introduction:

You want to get more done in less or the same time?

I know the day has only 24hours and you already sleep a good third of them. But you still have to do everything, you still have to work on your dreams. That’s no easy task! These 3 productivity principles will help you achieve that.

To do that, you have to be more efficient – find out in the post below, which rules can help you.

I lead my life on a few core principles. You already know that you should set process-driven goals to achieve your longterm goals.

First of all, you should have a clear plan for the upcoming week – your own schedule and plan to conquer it. This will be a topic on its own – make sure to subscribe on the right-hand side of the screen to get a notification once it’s published!

Principle 1: Pareto (or: The 80/20 rule)

The Pareto principle got its name from the Italian economist Vilfredo Pareto who stated that rule in 1896.

To understand this rule better, let me give you an example.

Picture a flower shop that sells 200 bouquets per month to 60 customers. Of these 60 buyers, 20 are buying 160 bouquets and the other 40 buy one each.

This means, that 80% of our sales come from the 20 buyers and only 20% from the 40 remaining people.

How can we use this for our personal life?

It’s simple. Look at your calendar and your to-do list. Find out what your most valuable 20% tasks and appointments are which give you great results.

If you attend a meeting every Monday for 2 hours but you don’t have to say anything – stop attending it. Get the protocol afterward and read through it – you don’t have to waste time there if you are not contributing.

Principle 2: Parkinson’s law (or: Work expands)

Think back the last time you had a 2 week deadline for a task which you would have done within 4 days. How long did it take you in the end? 2 weeks, am I right?

What you experienced there was “Parkinson’s law”. This law cites “work expands so as to fill the time available for its completion”.

How can we use this for our personal life?

Set yourself deadline. Now that you have a nice and safe deadline, cut it in half. If you thought “Task A is going to take around 2 hours” you will now have 1 hour to do the same task. And you will manage to do it (unfortunately its not working for cooking, cooking potatoes will always take 40 minutes.)

You are doing this to set yourself under pressure, you want to race the clock and you want to win this race by all means. Cut out all distractions and go for the task, all these minitasks you are doing which don’t really contribute anything (hello, pareto!) – eliminate them.

Principle 3: 2-Minute rule (or: do, not plan)

This is something I learned from David Allen in his book “Getting things done”. This simple rule says, that you should do small tasks right away. You are better off just doing it than putting it into your to-do list and allocate probably too much time to it(Parkinson..).

2 minutes are so much time, it’s insane. Just think about it. Emptying the dishwasher, filling the washing machine, answering this small email – all of these tasks can be done within 2 minutes.

How can we use this for our personal life?

That’s pretty much it – just do your work and stop micromanaging everything. Once I started doing all these small tasks right away I saved so much time putting it in my to-do list, and I just feel better because of these small feelings of accomplishment.

The 2 minute rule combined with batching is pure gold.

Let me know if these principles had any impact on your life in the comment section down below.

If you want to improve in other areas as well, I’d suggest you check out my latest posts.

As always, I would be happy hearing feedback from you.

-Julian

2 thoughts on “3 Principles for a better, more efficient life”

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