3 Productivity tips to get the most out of your time

Productivity tips
Follow me on social media!

Introduction

You want to get more done in less or at least in the same time? These 3 productivity tips listed below helped me regain control over my time.

I know the day only has 24hours and you already sleep a good third of them. But you still have to do everything, you still have to work on your dreams. That’s no easy task! These 3 productivity principles will help you achieve that.

If you want to be more efficient, you should have a look at the three principles which can give you more time.

I lead my life on a few core principles. You already know that you should set process-driven goals to achieve your longterm goals.

First of all, you should have a clear plan for the upcoming week – your own schedule and plan to conquer it. This will be a topic on its own – make sure to subscribe on the right-hand side of the screen to get a notification once it’s published!

Productivity tip 1: Pareto (or: The 80/20 rule)

The Pareto principle got its name from the Italian economist Vilfredo Pareto who stated that rule in 1896.

To understand this rule better, let me give you an example.

Picture a flower shop that sells 200 bouquets per month to 60 customers. Of these 60 buyers, 20 are buying 160 bouquets and the other 40 buy one each.

This means, that 80% of our sales come from 20 buyers and only 20% from the remaining 40 people.

How can we use this for our personal life?

Finding out the tasks which contribute 80% of the value towards your goals or life is not easy. You should take a look at your long term goals to understand what’s important to you and what is contributing the most towards your goals.

If you attend a meeting every Monday for 2 hours but you don’t have to say anything – stop attending it (If you can!). Get the protocol afterward and read through it – you don’t have to waste time there if you are not contributing. Use this time for tasks you really have to do (or want to do!).

Productivity tip 2: Parkinson’s law (or: Work expands)

Think back to the last time you had a 2 week deadline for a task which you could have done within 4 days. How long did it take you in the end? 2 weeks, am I right?

What you experienced there was “Parkinson’s law”. This law cites “work expands so as to fill the time available for its completion”.

How can we use this for our personal life?

Set yourself a deadline. Now that you have a nice and safe deadline, cut it in half. If you thought “Task A is going to take around 2 hours” you will now have 1 hour to do the same task. And you will manage to do it (unfortunately it’s not working for cooking, cooking potatoes will always take 25 minutes.)

You are doing this to set yourself under pressure, you want to race the clock and you want to win this race by all means.

Cut out all distractions and go for the big task at hand, all these minitasks you are doing don’t really contribute anything but they cost time (hello, Pareto!) – eliminate them.

Productivity tip 3: 2-Minute rule (or: do, not plan)

This is something I learned from David Allen in his book “Getting things done”. This simple rule says, that you should do small tasks right away. You are better off just doing it than putting it into your to-do list and allocate probably too much time to it(Parkinson..).

2 minutes is so much time, it’s insane. Just think about it. Emptying the dishwasher, filling the washing machine, answering this small email – all of these tasks can be done within 2 minutes.

How can we use this for our personal life?

That’s pretty much it – just do your work and stop micromanaging everything. Once I started doing all these small tasks right away I saved so much time putting it in my to-do list, and I just feel better because of these small feelings of accomplishment.

The 2-minute rule combined with batching is pure gold.

Let me know if these principles had any impact on your life in the comment section down below.

If you want to improve in other areas as well, I’d suggest you check out my latest posts.

As always, I would be happy to hear feedback from you.

-Julian